CLUB CONSTITUTION

I1, The name of the Club shall be MID ESSEX MGOC thereafter, referred to as 'The Club'.

2. Membership - Membership of The Club will be open to all, The Club shall have a minimum of at least 10 Members.

3. Aims and objectives - The aims and objectives of The Club shall be to organise runs and social events to encourage Members to display their vehicles at car club events - to encourage Members to take part in Club social events.

4. Committee - The Club shall have a committee consisting of at least the following officers:- Chairperson, Treasurer (responsible for financial control) and Secretary (responsible for note taking and correspondence).

5. The role of the committee is to manage all aspects of The Club's administration. The committee shall not work autonomously, (planning activities, buying equipment and administering other Club matters), which must be agreed by all Members.

6. Any vacancy within the committee will be filled from a Member from the existing Membership and agreed by the committee.

7. No Member of the committee, subcommittee or any of the ordinary Members from the existing Membership shall receive any remuneration from the committee in money or monies worth, with the exception of out of pocket expenses.

8. The committee and membership shall meet at least once a month (normally the first Monday of each month currently).

9. The Chairperson shall have the power to call special meetings open to all Members for the purpose of altering the rules of the constitution.

10. Subcommittee - the committee may appoint a subcommittee for special purposes i.e. to organise runs, social events, etc.

11. Annual General Meeting (AGM) - the committee shall convene AGM's not more than 15 months from the previous AGM. The committee must give 21 day's notice of the intended AGM. At the AGM the ordinary Members will elect the following officers; Chairperson, Treasurer and Secretary. Those elected will hold office until the next AGM.

12. Rules of procedure (QUORUM) - a minimum of three (3) Members must be present at each meeting. (VOTING) every matter shall be determined by the majority of Members present and voting. (MINUTES) minutes of all the meetings shall be kept and formally accepted.

13. Finance - the financial year shall run from 3rd August to the 2nd August in the following year.

14. The Treasurer shall keep proper accounts of the finances of The Club. All incoming funds shall be lodged without deduction to The Club's bank account. All cheques relating to The Club's bank account shall be signed by any two (2) of the following committee Members i.e. Chairperson, Treasurer or Secretary.

15. All Members must agree to pay for any runs or social events that they have committed to but, then find themselves unable to attend and, also to pay for any food they have ordered for any run or event.

16. We certify that this is a current copy of the constitution of the MID ESSEX MGOC, which were adopted at the meeting held on the 15th October 2015.

PRIVACY POLICY

What Is GDPR?

The General Data Protection Regulation comes into force on 25th May 2018. Its aims are to protect the fundamental right to privacy and the personal collection of data of European Union (EU) Citizins.

This regulation affects any entity (including websites) that processes EU citizens personal data.

Set below are the way data may be collected when our Members or Visitors visit our site.

What Information We May Collect

We may receive, collect and store any information you enter onto our website or provide us in any other way. In addition, we collect the internet protocol (IP) address used to connect your computer to the internet; login; e-mail address; password; computer and and connection information and (in the possible future) purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information and methods used to browse away from the page. we also collect personally identifiable information (including name, email, password, communitcations); payment details (including credit card information), comments, feedback, product reviews, recommendations and personal profile.

How Do We Collect Information

When you conduct a transaction (or viewing) on our website, we collect personal information you give ussuch as your name, address and email address. Your personal information will be used for the specific reasons stated above only.

Why Do We Collect Such Personal Information

We collect such Non-Personal and Personal Informaion for the following purposes: -

1. To provide and operate the services.

2. To provide our Users with ongoing customer assistance and technical support.

3. To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages.

4. To create aggregated statistical data and other aggregated and/or inferred Non-Personal information, which we or business partners may use to provide and improve our respective services.

5. To comply with any applicable laws and regulations.

How Do We Store, Use, Share And Disclose Our Site Visitors Personal Information

Our site is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our products and services to you. Your data may be stored on Wix.com's data storage, databases and the general Wix.com's applications. They store your data on secure servers behind a firewall.

All direct payment gateways offered by Wix.com and used by our site adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

How Do We Communicate With Our Members & Visitors

We may contact you to notify you of your account, to troubleshoot problems with your account, to resolve a dispute, to collect fees or monies owed, to poll your opinions through surveys or questionnaires, to send updates about the website or as otherwise nescessory to contact you to enforce any user agreement, applicable national laws and any agreement we have with you. For these purposes we may contact you via email, telephone, text messages and postal mail.

Use Of Cookies And Other Tracking Tools

Our site uses cookies, these are small piece of data that are stored on your browser when you visit our website; these are used to keep track of your movements and actions on the website.

Cookies are implemented on every site built by Wix.com.

Take a look at the table below to view the cookies implmented on Wix sites:-

Cookie Name                     Life Span                      Purpose

svSession                           Permanent                  Creates Activity & BI

hs                                         Session                        Security

incap_ses_${Proxy-          Session                        Security

ID}_${Site-ID}

incap_visid_${Proxy-        Session                        Security                

ID}_${Site-ID}

nlbi_{ID}                               Persistant Cookie      Security

XSRF-TOKEN                       Persistant Cookie       Security

smSession                          Two Weeks                   Identify Logged In Members

We also use Google Analytics and as such are covered by there GDPR policies.

How To Withdraw Your Consent

If you don't want us to process your data anymore, please contact us at our email address (on our contact us page).

Privacy Policy Updates

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon thier posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances; if any, we use and/or disclose it.

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